This is the minutes of the first Language Camp (Tenggaroh) Meeting for Evelyn's group. Check it out!!!

MINUTES OF 1ST LANGUAGE CAMP MEETING
Date : 28 June 2002 (Friday)
Time : 10:15a.m.
Venue : C15-202
Attendance: Nurul Atifah, Mursyidah, Habsah, Siti Noor Diana, Nur Afzah Hanim, Zurena, Gerald Tan, Norhayati, Bobby Chew, Evelyn Lim, Jeyanthi, Teoh Hoon Chin, Nurhafidhah, Baizura, Sii Siaw Zin
Absence : Arinderjit

Chairperson: Evelyn Lim

AGENDA
1.Update on the date and time of Language Camp
# Evelyn informed everyone that language camp will be held from 9th August till 11th August 2002 (Friday - Sunday) in Felda
Tenggaroh, Mersing. It will be a 3 days 2 nights camp. The school where the camp will be held will be confirmed later.
# After a long discussion, everyone agreed to leave from UTM on Friday (9th August 2002) at around 7:00p.m. The programme
(activities) of the language camp will officially start on Saturday morning.

2.Update on T-shirt
# Evelyn informed everyone that the design of the T-shirt will be done by Mr. Ghazali.
# Each T-shirt (long sleeve) will cost RM15.

3.Budget
# Evelyn informed the committee that the food will be provided by the school. Jeyanthi and Arinderjit (Food Department) will have to
co-ordinate with the school to ensure enough food for everyone and that the school prepare special dishes for those who have
allergic or those who are vegetarians, etc.
# So, the budget for this language camp will only include materials, gifts and souvenirs.

4.AOM
# Nurul Atifah (Treasurer) suggested having Commitment Fees in case the committee cannot get enough sponsorship.
# Norhayati (PRO) asked about the ways to keep in contact with the school. Evelyn told her that she does not have to go to the
school; she just needs to call to keep in contact. Norhayati then asked for claims for calls (use Ring-Ring Card).
# Apart from PRO department, other departments (for example food) can also claim money for any official calls made.
# Nurhafidhah (PRO) informed everyone that the design of nametags for the committee had been done. However, she asked whether
the committee needs to design nametags for the participants. Evelyn will ask either Mr. Faruk or Mr. Ghazali regarding this
matter.
# Evelyn informed that the number of participants is not confirmed but it will be around 100 and all of them are from Standard Six.
# For transportation, Gerald told everyone that the committee will be going to the school by UTM bus. However, he and Hoon Chin
will have to wait for UTM letter before informing the UTM bus co-ordinator.
# Nurul Atifah (Treasurer) asked about the due for sponsorship. Regarding this matter, the committee will have to wait for UTM letter
before proceeding with sponsorship.
# Registration: school or UTM?
# Suggestion to have post mortem/discussion about the next day's tentative every night after the programme ends. Everyone agreed.
# Bring along the proposal and letter in order to get first aid kit.

5.Group discussion
# Evelyn divided everyone into four groups to discuss about respective matters: -
* Group 1 (Tentative): Baizura, Siti Noor Diana, Jeyanthi, Nurhafidhah
* Group 2 (Budget): Zurena, Nur Afzah, Nurul Atifah
* Group 3 (Proposal): Norhayati, Gerald, Teoh Hoon Chin, Bobby
* Group 4 (Action Plan): Evelyn Lim, Habsah, Mursyidah, Sii Siaw Zin
# After half-an-hour discussion, every group gave reports on the matters they discussed.
* Group 1 (by Siti Noor Diana) -> tentative starts on Saturday, ends on Sunday 5p.m.
* Group 2 (by Nurul Atifah) -> budget approximately RM3500.
* Group 3 (by Norhayati) -> follow the format of the proposal given; just have to change certain details/information.
* Group 4 (by Evelyn) -> (please refer)

Meeting adjourned at about 11:15a.m. The next meeting (second meeting) will be on next Friday (5th July 2002). The time and venue will be informed later.


Prepared by,
JOCELYN SII
Secretary 1



ACTION PLAN

WEEK 7 WEDNESDAY Proposal
THURSDAY Mr. G/ Dr. Z
FRIDAY Faculty
2nd Meeting

WEEK 8 MONDAY Letters Approval
SATURDAY Materials for modules

WEEK 9 (HOLIDAYS) MONDAY Book bus

WEEK 10 SATURDAY Modules & handouts

WEEK 11 MONDAY Gifts/Souvenirs
SATURDAY Food (confirm)

WEEK 12 MONDAY VIP Speeches
SATURDAY Language Camp
SUNDAY Language Camp

** SPONSORSHIP -> Week 7 - Week 9
** COLLECT SPONSORSHIP -> Week 9
** NAME TAGS -> Week 10 - Week 12